Hoobuy Spreadsheet: Linking Payment Data with QC History
2025-11-29
For advanced Hoobuy users, connecting payment information with quality control notes creates a powerful tracking system that provides complete visibility into both spending patterns and product quality across all orders.
Why Link Payment and QC Data?
- Complete Financial Visibility:
- Quality Cost Analysis:
- Supplier Performance Tracking:
- Data-Driven Decisions:
- Quality Cost Analysis:
How to Link Payment Columns with QC Notes
Step 1: Standardize Your Data Structure
Create consistent columns in your Hoobuy spreadsheet:
| Column A | Column B | Column C | Column D |
|---|---|---|---|
| Order ID | Payment Amount | Supplier Name | QC Notes |
Step 2: Implement Data Validation
Use dropdown menus for QC notes to maintain consistency:
- Passed - No Issues
- Minor Defects
- Major Defects - Return Required
- Awaiting QC
Step 3: Create Conditional Formatting Rules
Set up color-coding to visually link payment data with QC status:
Green:
```
Red:
Advanced Integration Techniques
VLOOKUP Integration
Connect separate payment and QC sheets using VLOOKUP formulas:
=VLOOKUP(A2,QC_Sheet!A:D,4,FALSE)
Pivot Table Analysis
Create comprehensive reports showing payment totals by QC status and supplier:
- Average payment per quality rating
- Total spending by QC outcome
- Supplier performance metrics